Safety | Injury | Illness | Accident Prevention | Heat Safety | Program & Plan

INSTRUCTIONS AND FAQS:

These instructions are intended to help you implement your Safety, Injury & Illness and Accident Prevention Plan and Program (“Safety Plan”), Emergency Action Plan, Hazard Assessment for PPE, and Heat Prevention Plan. 

In addition, a Wildfire Smoke Plan is required for companies operating in California, Oregon, and Washington.

Step 1: Carefully review the safety program templates you are required to have to make sure you understand the safety duties, procedures, and processes, and fill in the blanks as described below:

• Safety Plan: The individual you selected as your Company’s Safety Plan Administrator (SAP) when completing your handbook questionnaire will automatically upload into the Company’s Safety Plan (and related plans) where required. There is no further information you need to add to the Safety Plan.

• Heat Prevention Plan:

o California companies must fill out all sections of the California Heat Prevention Plan shaded in blue.

o Oregon companies will need to add information in all areas shaded in grey, including: a job description for Delivery Associates, information about work schedule variations, the Company’s hydration and acclimatization protocol, information regarding who will conduct Heat Prevention Plan training, the method of training that will be used, and how the Company will respond reports of heat-related illness.

o Washington companies will need to add information regarding who will conduct Heat Prevention Plan training, and the method of training that will be used.

• Wildfire Smoke Plan: There is no information you need to add to the Wildfire Smoke Plan.

• Hazard Assessment for PPE: You will need to complete the PPE Hazard Assessment Certification Form.

Step 2: The SAP should be thoroughly familiar with all documents referenced or mentioned in all of the above plans. Among other duties, the SAP should know where safety materials are maintained and how to access information.

Step 3: Make the safety plan materials available to employees during onboarding and at the workplace. Make sure you review the plans at least annually and update them as needed.

1. SAFETY PLAN ADMINISTRATOR. The Safety Plan Administrator / person responsible for this document and program is:

Danish Nadeem

[email protected]

(913) 229-4002

The Safety Plan Administrator will provide leadership, direction, and resources to implement this program. They will lead by example, maintain confidentiality when needed, and require compliance with the program. Safety is the responsibility of all personnel. Each employee is responsible and will be held accountable for his or her personal safety.

2. SAFETY PROGRAM COMMUNICATIONS. All employees are provided a copy of this program at onboarding. This program is discussed and reviewed at employee meetings. Additionally, a copy of this program is available from the Safety Plan Administrator.

3. This Company has a variety of important safety programs that are communicated, implemented, and enforced. The following is an abbreviated list of safety policies and best practices:

a. Never do anything that is unsafe in order to get the job done. If a job is unsafe, report it to the Safety Plan Administrator. We will find a safer way to do that job.

b. Safe driving and motor vehicle operation is critical. Never deviate from the vehicle operation policies and procedures.

c. Do not remove or disable any safety device! Keep guards in place at all times on operating machinery.

d. Never operate a piece of equipment unless you have been trained and are authorized.

e. Use your personal protective equipment whenever it is required.

f. Obey all safety warning signs.

g. Working under the influence of alcohol or illegal drugs or using them at work is prohibited.

h. Do not bring firearms or explosives to work.

i. Smoking is only permitted outside the building away from any entry or ventilation intake.

j. Horseplay, running, and fighting are prohibited.

k. Good housekeeping helps prevent accidents.

4. SAFETY AND HEALTH RESPONSIBILITIES

a. Manager Responsibilities:

i. Ensure that a plant/store-wide safety committee is formed and is carrying out its responsibilities as described in this program.

ii. Ensure that sufficient employee time, supervisor support, and funds are budgeted for safety equipment, training, and to carry out the safety program.

iii. Evaluate supervisors each year to make sure they are carrying out their responsibilities as described in this program.

iv. Ensure that incidents are fully investigated and corrective action taken to prevent the hazardous conditions or behaviors from happening again.

v. Ensure that a record of injuries and illnesses is maintained and posted as described in this program.

vi. Set a good example by following established safety rules and attending required training.

vii. Report unsafe practices or conditions to the supervisor of the area where the hazard was observed.

b. Supervisor Responsibilities:

i. Ensure that each employee you supervise has received an initial orientation before beginning work.

ii. Ensure that each employee you supervise is competent or receives training on safe operation of equipment or tasks before starting work on that equipment or project.

iii. Ensure that each employee receives required personal protective equipment (PPE) before starting work on a project requiring PPE.

iv. Do a daily walk-around safety-check of the work area. Promptly correct any hazards you find.

v. Observe the employees you supervise working. Promptly correct any unsafe behavior. Provide training and take corrective action as necessary. Document employee evaluations.

vi. Set a good example for employees by following safety rules and attending required training.

vii. Investigate all incidents in your area and report your findings to management.

viii. Talk to management about changes to work practices or equipment that will improve employee safety.

c. Employee Responsibilities:

i. Follow safety rules described in this program, safety standards, and training you receive.

ii. Report unsafe conditions or actions to your supervisor or safety committee representative promptly.

iii. Report all injuries to your supervisor promptly regardless of how serious.

iv. Report all near-miss incidents to your supervisor promptly.

v. Always use personal protective equipment (PPE) in good working condition where it is required.

vi. Do not remove or defeat any safety device or safeguard provided for employee protection.

vii. Encourage co-workers by your words and example to use safe work practices on the job.

viii. Make suggestions to your supervisor, safety committee representative, or management about changes you believe will improve employee safety.

5. REPORTING INJURIES OR EMERGENCIES. (How and when to report injuries. Where first-aid facilities are located.)

a. If you are injured or become ill on the job, report this to the Safety Plan Administrator.

b. For any other emergencies, report to the Safety Plan Administrator.

c. There is a first-aid kit located in every vehicle.

d. If you see something that is unsafe or someone working unsafely, immediately report it to the Safety Plan Administrator.

6. SAFETY TRAINING. All employees receive training and instruction on both general and job specific safety and health practices.

a. Training is provided to new workers, to workers given new assignments for which training has not been previously provided, whenever new substances or processes or equipment are introduced to the workplace, whenever a new hazard is identified, to any supervisors who will provide direction to employees, and to all workers whenever there is a hazard specific to a job assignment.

b. Training records are maintained by the Safety Plan Administrator.

7. SAFETY MEETINGS. From time to time and at least weekly, the Safety Plan Administrator will gather all workers to go over safety topics (Stand-Up Meetings, Safety Meetings, Informal Gatherings).

a. The meetings will cover:

i. Recent or new hazards;

ii. Reminders for frequently encountered safety issues or hazards;

iii. An invitation for workers to share safety concerns;

iv. A question to attendees regarding whether they’ve encountered any new hazards or risks;

v. Any changes to safety policies or procedures; and

vi. Recent incidents or accidents for learning opportunities.

b. The meetings will be documented.

c. Safety Committee : Employees may choose fellow workers to be on the Safety Committee with the Safety Plan Administrator.

8. HAZARD ASSESSMENTS AND INSPECTIONS

a. Inspections and hazard assessments occur daily with vehicle and equipment inspections.

b. Employees must report safety concerns and hazards immediately to the Safety Plan Administrator.

c. The Safety Plan Administrator will initiate inspections when there is a new substance, process, procedure, or equipment.

d. When an accident occurs, a renewed hazard assessment will occur to determine if there is a new hazard associated with the accident.

9. HAZARD CORRECTION

a. Unsafe working conditions should be corrected when discovered. Employees are always expected to correct a hazard or danger if they can.

b. If there is an imminent hazard, threat, or danger, report it to the Safety Plan Administrator immediately.

10. ACCIDENT INVESTIGATIONS. The Safety Plan Administrator will perform an investigation following an accident or a hazardous exposure. (See Addendum for Form.) Procedures for investigating workplace accidents and hazardous substance exposures include:

a. Interviewing injured workers and witnesses;

b. Examining the workplace for factors associated with the accident/exposure;

c. Determining the cause of the accident/exposure;

d. Taking corrective action to prevent the accident/exposure from reoccurring; and

e. Recording the findings and actions taken. This can include improved procedures, adjustment to PPE policies, retraining, or other activities.

f.RECORDKEEPING. Records of inspections, accidents, training, meetings, and other safety related documents are maintained by the Safety Program Administrator. OSHA 300 logs, 300A Summary Forms, and other required and related records are also maintained and available.

12. COMPLIANCE AND DISCIPLINE. The Safety Plan Administrator is accountable for ensuring compliance with all safety policies and procedures. This can include discipline of employees for deviation, non-cooperation, disobedience, or variance from safety policies and procedures.

13. GENERAL SAFETY GUIDELINES. Regardless of the nature of your job, hazard safety guidelines were developed for the protection of all employees. While each job has specific rules in addition to these, the rules below must be observed regardless of your position.

a. You may have to lift heavy objects within your work-related duties. Remember that your greatest source of strength is in the legs. Protect yourself from back injury or hernia by following these guidelines:

i. Plan the move before lifting; remove obstructions from your chosen pathway.

1. Test the weight of the load before lifting by pushing the load along its resting surface;

2. If assistance is required to perform a lift, coordinate and communicate your movements with those of your coworker;

3. Position your feet 6 to 12 inches apart with one foot slightly in front of the other;

4. Face the load;

5. Bend at the knees and keep your back straight. Lift with your legs - not with your back - and keep the weight close to your body;

6. Get a firm grip on the object with your hands and fingers. Use handles when they are present;

7. Do not lift anything if your hands are greasy or wet;

8. Hold the object as close to your body as possible;

9. Perform lifting movements smoothly and gradually - do not jerk the load;

10. If you must change direction while lifting or carrying the load, pivot your feet and turn your entire body. Do not twist at the waist;

11. Set down objects in the same manner as you picked them up, except in reverse;

12. Do not lift an object from the floor to a level above your waist in one motion. Set the load down on a table or bench and then adjust your grip before lifting it higher;

13. Use special equipment to help you lift whenever possible; and,

14. When in doubt ask for help.

b. Horseplay and pranks may result in serious injury. Therefore, such acts are prohibited.

c. Accidents and injuries also result when short-cuts are used instead of prescribed procedures. A small amount of increased production does not outweigh the risk of injury to employees due to short-cuts. If you are uncertain as to the safety procedure for any task, see your Safety Plan Administrator.

d. Keep a clean, clear work area. Leave your work area as you would like to find it. Place litter and trash in proper containers. Take pride in the appearance of our workplace.

e. Notify your Safety Plan Administrator of any unsafe conditions or work practices which you feel could result in an injury or damage, so they may be addressed.

14. SPECIFIC SAFETY GUIDELINES. Our “General Guidelines” are designed to provide a general effort toward safe practice. Along with these general rules, we have other recommended procedures that are specific to your job. Written below are the specific safety guidelines pertaining to each job classification. 

Employees are expected to know and abide by these rules.

a. Employees shall use proper lifting techniques and avoid overexertion when lifting packages;

b. If driving a motor vehicle, drivers and passengers in all seating positions must wear seat belts and shoulder harnesses at all times;

c. Employees shall not exceed the speed limit safe for conditions;

d. Employees shall practice defensive driving;

e. Employees shall park in legal spaces and not obstruct traffic;

f. Vehicles should be locked when unattended, to avoid criminal misconduct; and

g. Drivers should park in well-lighted areas and/or near entrances to avoid criminal misconduct.

15. NO RETALIATION OR DISCRIMINATION. We will not fire, discriminate, or retaliate against any employee solely because the employee has exercised workplace safety & health rights, such as: bringing job safety and health concerns to our attention; participating in union activities concerning safety and health matters; refusing a dangerous task when certain conditions exist; filing safety and health grievances; participating in safety and health inspections with a DOSH inspector; and/or filing a complaint about a workplace safety or health hazard with DOSH, OSHA, a local health or fire department, or any other appropriate government agency.

16. ADDITIONAL PROGRAMS, POLICIES, AND PROCEDURES. In addition to the programs, explanations, and descriptions in this document, this Company incorporates plans, practices, policies, rules, and practices for workplace safety. See additional safety and hazard-specific programs and policies, or bring any questions to the Safety Plan Administrator.